Team: Webteam Task list Roles Technology: PHP Perl CSS PmWiki Links Development notes Website: About All recent changes
A description of the the tasks carried out by the webteam.
These are listed in relative order of frequency.
Review changes to the website -regularly
Tramping reports are received from the Tramping Organisers, by email, after they have prepared then for club night.
Backups - regularly
WCN have, as of 2007, stated that backup is the responsibility of the website owners.
Currently back of the TTC website is achieved as follows:
- a mirrored copy is held on the webmaster's home based PC (instructions on how to do this to come)
- FileZilla is regularly used to copy changed files from the WCN webserver to the mirrored copy.
Backups should be carried out weekly and after significant changes, eg addition of the fixture card.
Update club night details - as supplied - weekly to monthly
Club night details are received from Liz Martin on (04) 938 6311 or Mary Inglis on (04) 383 6562 through the TTC communications Yahoo group.
- update the file
/cgi-bin/data/tuesday.txt
- ftp up to the website
- check display on home and clubnight pages
The Tararua Tramper is received as a PDF, by email, from Lithoprint, generally in the last week of the previous month.
If you have not received it by the end of the first week of the month then feel free to request it from Lithoprint.
- open the wiki page Trip Reports.HomePage
- open the tramper PDF (with Acrobat reader)
Update email lists - when supplied
Michael Taylor on (04) 389 8071 looks after the club roll. If someone doesn't contact the right person then emails requesting updates to address and contact details should be forwarded to him.
From time to time he forwards two files to the webteam that need to be uploaded to the web site.
- one is the email list available to members from the email list page
- the other is the list used by general committee for email messages to all members
- join the TTC email lists
- approach the owner (if it is not the webteam) to get moderator rights and permissions
- assist with promptly dealing with spam, banning or moderating members as appropriate
- work towards a common look and feel for all TTC email lists
Page spamming - as required
From time to time pages are vandalised.
As a webteam member you are notified of all changes to the pages.
Ban the spammer and the phrases they use as follows
Fix these spams as follows
- if you have an up to date mirror of the page delete the spammed page and copy your mirrored page back
- if not use the History link and restore the page back to an earlier version
Add fixture card - six monthly
The fixture card is supplied by the Chief Guide, as a word document.
If has not been received by the end of November or May then request it from Brian Landymore on (04) 478 0169.
- web pages are named
FixtureCard.YearMonth in the /wiki.d/FixtureCard/ directory.
- open the fixture card document (keep a copy of the original)
Add Snow fixtures - annually
The snow fixture card comes from the Ski and Lodge committee as a word document.
If has not been received by the end of June then request it from Murray Fitzgerald on (04) 383 4980 .
The snow fixture card can be derived from the full fixture card (above),
but it is easier this way, and the SLC supply extra details.
- the web page is named
FixtureCard/Snow in the wiki.d directory
- the web page is not copied as it is updated during the season as past trips are removed.
- use the same instructions as for the fixture card (above) to create the fixture information table in the page.
Annual report contribution - annually (July before AGM)
- produce a summary of the website activities and issues for inclusion in the club's annual report.
Update Contact List - annually (August after the AGM), plus ad hoc changes
After the AGM a new list of club contacts, committee membership, and who's who should be provided by the General committee or secretary.
If not received by the end of August contact Stuart Hudson on (04) 389 2270.
- to update the name and telephone number you need to edit the Contact List administrative page. Be especially careful and don't change the layout.
- to update the email (ie
foobar@ttc.org.nz) for a new personal email address you have to update the .qmail-foobar file in the root (ttc) directory
- note that we generate a personal ttc .qmail email file for each person, and use email address as many times as are needed in the ttc .qmail email files
- this requires the use of FTP toupload the files after they are changed.
- update the following pages
Update documents - occasionally
A number of documents are available to club members.
All are listed on the Down load page,
and many are also linked to from other club website pages.
To update these the new version must be uploaded to the website. Most documents are uploaded to the down loads page?, but some live on on the page whose content they are related to.
To replace existing document use the Attach link at the top right of the page.
For example
- the source membership application form is a word document.
- it is updated for the current year and then
- converted to pdf using open office.
- both word and pdf version can be uploaded to the website
- the word document can be retrieved for subsequent years
- to upload to the website
- on the Down load page click on the attach link (TTC.Down load?action=upload)
- locate the file you wish to replace from the list of files given at the bottom of the page
- click on the Δ symbol
- upload the new version, it will replace the existing version
To add new files edit the content of the page.
Add an [[PmWiki/Uploads | Attach: directive to the pag, eg
[[Attach:New file.doc | File description]]
and save the page.
Then click on the link to upload the file.
Archive website - annually
- The entire website, from the root directory, should be copied and burnt to DVD and given to the club archivist.
- The website should be captured as a set of 'static' html pages and also copied to the DVD for ease of access and referral.
New webmaster - infrequently
