Task List

Team: Webteam Task list Roles Technology: PmWiki Links Development notes Website: About All recent changes Site map

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A description of the the tasks carried out by the webteam. These are listed in relative order of frequency.

Review changes to the website -regularly

• see All recent changes
• adjust formatting as required to assist contributors
• remove stale articles from news, guest book, discussion board, etc.

Add tramping reports - weekly

Tramping reports are received from the Tramping Organisers, by email, after they have prepared then for club night.

• The tramping organisers currently update the tramping reports pages themselves.

Backups - regularly

WCN have, as of 2007, stated that backup is the responsibility of the website owners. Currently back of the TTC website is achieved as follows:

• a mirrored copy is held on webteam member's home based PC, see task backup website.

Backups should be carried out weekly and after significant changes, eg addition of the fixture card.

Update club night details - as supplied - weekly to monthly

Club night details are received from Liz Martin -> mailto:ttc-clubnight [snail] ttc [period] org [period] nz?Subject=Query%20from%20TTC%20website on (04) 938 6311 or Mary Inglis -> mailto:ttc-clubnight [snail] ttc [period] org [period] nz?Subject=Query%20from%20TTC%20website on (04) 383 6562 through the TTC communications Yahoo group.

• update the file /cgi-bin/data/tuesday.txt
• ftp up to the website
• check display on home and clubnight pages

Add the PDF version of the Tararua Tramper - monthly

The Tararua Tramper is received as a PDF, by email, from the editor, generally in the last week of the previous month. If you have not received it by the end of the first week of the month then feel free to request it from the editor.

1. open the wiki page Tararua Tramper.HomePage
2. navigate to the page for the year, eg Tararua Tramper.2012

Add trip reports from Tararua Tramper - monthly

The Tararua Tramper is received as a PDF, by email, from the editor, generally in the last week of the previous month. If you have not received it by the end of the first week of the month then feel free to request it from the editor.

1. open the wiki page Trip Reports.HomePage
2. open the tramper PDF (with Acrobat reader)

Update email lists - when supplied

Neil Challands -> mailto:ttc-clubroll [snail] ttc [period] org [period] nz?Subject=Query%20from%20TTC%20website on (04) 232 8492 looks after the club roll. If someone doesn't contact the right person then emails requesting updates to address and contact details should be forwarded to him.

Moderate Email news groups - ongoing

• join the TTC email lists
• approach the owner (if it is not the webteam) to get moderator rights and permissions
• assist with promptly dealing with spam, banning or moderating members as appropriate
• work towards a common look and feel for all TTC email lists

Page spamming - as required

From time to time pages are vandalised. As a webteam member you are notified of all changes to the pages.
Ban the spammer and the phrases they use as follows

• on the history page determine the spammer's IP address by hovering your cursor over their name
• add the IP address to the SiteAdmin.Blocklist page (see also PmWiki:PmWiki.Cookbook/Blocklist2)
• if appropriate add any phrases you want to block also to the blocklist page
• if necessary remove approved URLs from the SiteAdmin.ApprovedUrls (see also PmWiki:PmWiki.UrlApprovals)

Fix these spams as follows

• if you have an up to date mirror of the page delete the spammed page and copy your mirrored page back
• if not use the History link and restore the page back to an earlier version

Add fixture card - six monthly

The fixture card is supplied by the Chief Guide, as a word document. If has not been received by the end of November or May then request it from Russell Cooke -> mailto:ttc-chief-guide [snail] ttc [period] org [period] nz?Subject=Query%20from%20TTC%20website on (04) 977 9865.

• open the fixture card document (keep a copy of the original)
• these instructions assume that the fixture card has a tabular format (ie a spreadsheet or a table in a document)

Add Snow fixtures - annually

The snow fixture card comes from the Ski and Lodge committee as a word document. If has not been received by the end of June then request it from Murray Fitzgerald -> mailto:ttc-tararua-lodge [snail] ttc [period] org [period] nz?Subject=Query%20from%20TTC%20website on (04) 383 4980 . The snow fixture card can be derived from the full fixture card (above), but it is easier this way, and the SLC supply extra details.

• the web page is named FixtureCard/Snow in the wiki.d directory
• the web page is not copied as it is updated during the season as past trips are removed.
• use the same instructions as for the fixture card (above) to create the fixture information table in the page.

Annual report contribution - annually (July before AGM)

• produce a summary of the website activities and issues for inclusion in the club's annual report.

Update club email redirections

Club email addresses (name@ttc.org.nz) are forwarded by WCN, using CPanel. To update the email addresses choose Mail then Forwarders. Email address name conventions are

• club address ttc-a-b@ttc.org.nz (note some legacy addresses onlit the "ttc-"
• personal alias club addresses ttc-givenname-familyname@ttc.org.nz

Email address format conventions are

• only use hyphens in email addresses
• separate words with hyphens
• use lower case (case is not significant in email addresses)

To update the email (ie ttc-foobar@ttc.org.nz) for a new personal email address you have to change the forwarding in CPanel.

• note that we generate a personal alias ttc email address for each person (eg ttc-Givenname-Familyname@ttc.org.nz), and use the personal alias email address as many times as are needed in the ttc email addresses

Update Contact List - annually (August after the AGM), plus ad hoc changes

• this will flow through to the Contacts and Contact The Right Person and all other pages where contacts are given

After the AGM a new list of club contacts and committee membership should be provided by the General committee or secretary. If not received by the end of August contact Stuart Hudson -> mailto:ttc-secretary [snail] ttc [period] org [period] nz?Subject=Query%20from%20TTC%20website on (04) 389 2270.

• to update the name and telephone number you need to edit the Contact List administrative page. Be especially careful and don't change the layout.
• update the following pages
  • Contact list (an admin only page)
  • Contacts if required
  • Contact the right person if required

Update Who's who - annually (August after the AGM), plus ad hoc changes

After the AGM a new who's who list should be provided by the General committee or secretary. If not received by the end of August contact Stuart Hudson -> mailto:ttc-secretary [snail] ttc [period] org [period] nz?Subject=Query%20from%20TTC%20website on (04) 389 2270.

• update the current Who's Who:
  1. copy the most recent who's who page (eg WhosWho2011-2012 as WhosWho2012-2013)
  2. then update with changes from last year
  • note that the current Who's who page will pick up the latest available version

Update documents - occasionally

A number of documents are available to club members. All are listed on the Down load page, and many are also linked to from other club website pages.
To update these the new version must be uploaded to the website. Most documents are uploaded to the down loads page, but some live on on the page whose content they are related to.
To replace existing document use the Attach link at the top right of the page.
For example

• the source membership application form is a word document.
  • it is updated for the current year and then
  • converted to pdf using open office.
• both word and pdf version can be uploaded to the website
• the word document can be retrieved for subsequent years
• to upload to the website
  • on the Down load page click on the attach link (TTC.Down load?action=upload)
  • locate the file you wish to replace from the list of files given at the bottom of the page
  • click on the Δ symbol
  • upload the new version, it will replace the existing version

To add new files edit the content of the page. Add an Attach: directive to the page, eg

and save the page. Then click on the link to upload the file.

Archive website - annually

• The entire website, from the root directory, should be copied and burnt to DVD and given to the club archivist.
• The website should be captured as a set of 'static' html pages and also copied to the DVD for ease of access and referral.

New webmaster - infrequently

• review the webteam pages
• join the TTC communications Yahoo group.
• add to webteam email address