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Tararua Tramping Club

Celebrating 100 years of tramping

Webteam Task List

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A description of the the tasks carried out by the webteam. These are listed in relative order of frequency.

Review changes to the website - regularly

Club Night Weekly Activity reporters
Peter Barber -> mailto:ttc [period] weekly [period] activities [snail] ttc [period] org [period] nz?Subject=Query from TTC website on 027 750 54432020: August
Tish Glasson -> mailto:ttc [period] weekly [period] activities [snail] ttc [period] org [period] nz?Subject=Query from TTC website on 022 013 15162020: September
Peter Barber -> mailto:ttc [period] weekly [period] activities [snail] ttc [period] org [period] nz?Subject=Query from TTC website on 027 750 54432020: October
Email: ttc [period] weekly [period] activities [snail] ttc [period] org [period] nz

Add activity reports - weekly

Each week the activity organisers (Peter Barber -> mailto:ttc [period] weekly [period] activities [snail] ttc [period] org [period] nz?Subject=Query from TTC website on 027 750 5443, or Tish Glasson -> mailto:ttc [period] weekly [period] activities [snail] ttc [period] org [period] nz?Subject=Query from TTC website on 022 013 1516) add a new activity report page, or email them to the webteam, after they have prepared then for club night.

  • contact details for Activity Organisers are maintained on the Contact List
  • the monthly activity organiser is updated on the Contacts page

See also the Social Committee Roster

Club night updates - regularly

The 2020 Club Nights page is kept with the Fixture card pages. The page provides the source of club night information used on the home page, club night page, clubrooms page, and Social Committee Roster page. It is kept up to date by the clubnight speaker organisers.

Backups - regularly

Currently back of the TTC website is achieved as follows:

Backups are carried out automatically nightly, and after significant changes, eg addition of the fixture card.

Add the PDF version of the Tararua Tramper - monthly

The Tararua Tramper is received as a PDF, by email, from the editor (Peter Reimann -> mailto:ttc [period] tramper [snail] ttc [period] org [period] nz?Subject=Query from TTC website on 04 938 9602 ), generally in the last week of the previous month to the issue month. If you have not received it by the end of the first week of the month then feel free to request it from the editor.

  1. open the wiki page Tararua Tramper.HomePage
  2. navigate to the page for the year, e.g. Tararua Tramper.2020
TramperPageEdit.png: 751x204, 21k (2020 Mar 07 05:06)

Add new Tararua Tramper - annually

Add trip reports from Tararua Tramper - monthly

The Tararua Tramper is received as a PDF, by email, from the editor, generally in the last week of the previous month. If you have not received it by the end of the first week of the month then feel free to request it from the editor.

  1. open the wiki page Trip Reports.HomePage
  2. open the tramper PDF (with Acrobat reader)

Update club member contact information - when supplied

Christine Whiteford -> mailto:ttc-clubroll [snail] ttc [period] org [period] nz?Subject=Query from TTC website on (04) 475 3880 looks after the club roll. If someone doesn't contact the right person then emails requesting updates to address and contact details should be forwarded to her.

Moderate Email news groups - ongoing

  • join the TTC email lists
  • approach the owner (if it is not the webteam) or TTC administrator to get moderator rights and permissions
  • assist with promptly dealing with spam, banning or moderating members as appropriate
  • work towards a common look and feel for all TTC email lists

Page spamming - as required

From time to time pages are vandalised. As a webteam member you are notified of all changes to the pages.
Ban the spammer and the phrases they use as follows

Fix these spams as follows

  • if you have an up to date mirror of the page delete the spammed page and copy your mirrored page back
  • if not use the History link and restore the page back to an earlier version

Add fixture card - six monthly

The fixture card is supplied by the Adventure Coordinator, as a word document. If has not been received by the end of November or May then request it from Amie Claridge -> mailto:ttc [period] adventure [period] coordinator [snail] ttc [period] org [period] nz?Subject=Query from TTC website on 021 252 7457.

  • open the fixture card document (keep a copy of the original)
  • these instructions assume that the fixture card has a tabular format (ie a spreadsheet or a table in a document).
    • the table should have only one line per row, with no newlines

Currently

  1. trips on the monthly fixture card are as as supplied to the webteam in two parts:
    • on the fixture card and
    • wednesday trips
  2. trips on the winter activities page are as supplied by the Ski and Lodge committee
  3. currently climbing and cycling trips pages are maintained by the activity organisers
  4. the midweek page is an 'include' of all the monthly pages wednesday trips

Add Snow fixtures - annually

The snow fixture card comes from the Ski and Lodge committee as a word document. If has not been received by the end of June then request it from Carol Kelly -> mailto:ttc [period] tararua [period] lodge [snail] ttc [period] org [period] nz?Subject=Query from TTC website on 972 5895 or Vivienne Radcliffe -> mailto:ttc [period] tararua [period] lodge [snail] ttc [period] org [period] nz?Subject=Query from TTC website on (04) 233 1398 . The snow fixture card can be derived from the full fixture card (above), but it is easier this way, and the SLC supply extra details.

  • the web page is named FixtureCard/Snow in the wiki.d directory
  • the web page is not copied as it is updated during the season as past trips are removed.
  • use the same instructions as for the fixture card (above) to create the fixture information table in the page.

Annual report contribution - annually (July before AGM)

  • produce a summary of the website activities and issues for inclusion in the club's annual report.

Update club email redirections - when required

Club email addresses (name@ttc.org.nz) are forwarded by CPanel forwarders

Update website Contact List - annually (August after the AGM), plus ad hoc changes

  • this will flow through to the Contacts and all other pages where contacts are given

After the AGM a new list of club contacts and committee membership should be provided by the General committee or secretary. If not received by the end of August contact Cathy Wylie -> mailto:ttc [period] membership [snail] ttc [period] org [period] nz?Subject=Query from TTC website on 021 0227 7796.

  • to update the name and telephone number you need to edit the Contact List administrative page. Be especially careful and don't change the layout.
  • update the following pages

Update Who's who - annually (August after the AGM), plus ad hoc changes

After the AGM a new who's who list should be provided by the General committee or secretary. If not received by the end of August contact Cathy Wylie -> mailto:ttc [period] membership [snail] ttc [period] org [period] nz?Subject=Query from TTC website on 021 0227 7796.

  • update the current Who's Who:
    1. copy the most recent who's who page (eg WhosWho2019-2020 as WhosWho2020-2021)
    2. then update with changes from last year
    • note that the current Who's who page will pick up the latest available version

Check links - occasionally

To check links install the following Chrome extensions

Update documents - occasionally

A number of documents are available to club members. All are listed on the Download page, and many are also linked to from other club website pages.
To update these the new version must be uploaded to the website. Most documents are uploaded to the downloads page, but some live on on the page whose content they are related to.
To replace existing document use the Attach link at the top right of the page.
For example

  • the source membership application form is a word document.
    • it is updated for the current year and then
    • converted to pdf using open office.
  • both word and pdf version can be uploaded to the website
  • the word document can be retrieved for subsequent years
  • to upload to the website
    • on the Download page click on the attach link (TTC.Download?action=upload)
    • locate the file you wish to replace from the list of files given at the bottom of the page
    • click on the Δ symbol
    • upload the new version, it will replace the existing version


To add new files edit the content of the page. Add an Attach: directive to the page, eg

[[Attach:New file.doc | File description]]

and save the page. Then click on the link to upload the file.

Archive website - annually

  • The entire website, from the root directory, should be copied and burnt to DVD and given to the club archivist.
  • The website should be captured as a set of 'static' html pages and also copied to the DVD for ease of access and referral.

New webmaster - infrequently

Page last modified on 2020 Jul 15 10:44

Edit - History - Recent changes - Wiki help - Search     About TTC     Contact us     About the website     Site map     email page as link -> mailto:?Subject=TTC: Task List&Body=From the TTC website: Task List (https://www [period] ttc [period] org [period] nz/pmwiki/pmwiki [period] php/Webteam/TaskList) of tasks carried out regularly by the Webteam.